What counts as a business expense?
A business expense is a cost connected with earning business income, such as materials, software, advertising, rent, utilities, travel or professional fees. Keep invoices and receipts so each entry can be verified.
Business expense calculator
Understand where your business money goes each month.
Free business expense calculator for Indian freelancers and small businesses. Total costs by category, check expense ratio, estimate included GST and export CSV.
Category-wise expense totals
Expense-to-revenue ratio
GST estimate and CSV export
Best for monthly expense reviews
Expense calculator
Enter GST-inclusive amounts paid during one period.
Total expenses
₹9,480.00
Expense ratio
18.96%
GST included (estimate)
₹1,194.29
Marked deductible
₹9,480.00
Category breakdown
Marketing₹5,900.00
Travel₹2,400.00
Software₹1,180.00
Expense guide
Calculate business expenses without a spreadsheet
Expense ratio formula
Expense ratio = Total business expenses ÷ Revenue × 100. If revenue is ₹50,000 and expenses are ₹10,000, the expense ratio is 20%. It is a planning metric, not a tax conclusion.
GST input estimate
When an entered payment includes GST, the calculator extracts an indicative GST component using Amount × Rate ÷ (100 + Rate). Actual input-tax-credit eligibility depends on your registration, invoice and use of the purchase.
FAQs
Business expense questions
Is this business expense calculator free?
Yes. You can add expense rows, review totals and export CSV without signing up.
Does it calculate income tax deductions?
No. The deductible toggle creates an organisational estimate only. Tax deductibility depends on applicable law, evidence and business purpose.
How is included GST estimated?
For a GST-inclusive payment, estimated GST is Amount multiplied by GST rate and divided by 100 plus the GST rate.
Can I export expenses to Excel?
Yes. Download the CSV and open it in Excel, Google Sheets or other spreadsheet software.
Should I keep the original receipts?
Yes. Keep supplier invoices, receipts and payment records for bookkeeping and professional review.
Can freelancers use this calculator?
Yes. Freelancers can group project software, subcontracting, advertising, travel and other operating costs.